YCLIENTS: Inventory Management best practices - Blog | YCLIENTS

YCLIENTS: Inventory Management best practices

Most likely, you are purchasing consumables for your business (especially, if you are in the beauty business).

This is a significant expense item: for example, nail studios spend 8–9% of their turnover on nail polishes, cosmetics, and disposable tools. This process needs clear control over it to optimize your budget.

The objective of inventory management is to add transparency to your warehouse operations and allow you to fully control your daily inventory tracking.

Read below how to avoid the most common problems when it comes to inventory control:

Save money and don’t order too much

Monitor how many consumables your employees use when delivering services. You need to calculate the volume of purchases accurately to plan your expenses accordingly.

For example, customers often book eyebrow dyeing service and rarely lash lamination. Consumables for both services were purchased in the same volume. By the time of the new purchase, the consumables for dyeing were almost over, but for lamination, they remained.

Using warehouse analytics, you can see which consumables are used more often and adjust your supplies accordingly. You can also launch a promotion for an unpopular service to use consumables faster.

Prevent possible theft

Track the movement of goods across 10 slices. Know how the consumables were used, how much is left, and how long they will last.

Eliminate errors in accounting

Automatically write off consumables in the system when a client books an appointment for a certain service.

warehouse management system

Imagine that your salon manager created an appointment for a client but forgot to specify the hair dye that a beautician will use to provide the service. Because of this, there was not enough dye for the next client, and at the end of the month, there was a shortfall.

You can restrict the appointment creation when there is a lack of consumables. Assign consumables to specific services – the goods will be automatically written off from the warehouse.

Know which products are in the greatest and the lowest demand

Working with the warehouse management system, you will see how many units are stored and keep track of the demand for them.

For instance, your clients buy brand A for hair cosmetics more often than brand B – so much so that it is quickly sold out, and the second one is still there.

warehouse management software

You will be able to follow this and make a decision – increase the purchase volume of cosmetics A in proportion to the demand, and reduce the volume of purchases B or sell off the rest at a discount to free up useful space in the warehouse.


With YCLIENTS, you can set up your warehouse management system in 5 easy steps and automate inventory tracking.


Add products

Open the Warehouse – Products section, create a category and add products to it.

warehouse management system

Create process charts

Go to the Process charts and create lists of consumables for each service.

warehouse management system

Add services

Go to Settings – Services, create categories, and add services to them.

warehouse management system

Add supplies to each service

Open the Employees tab in the Service settings and add a process chart. When a customer books an appointment for a certain service, consumables will be written off automatically.

warehouse management system

Sell products to customers

You can indicate a sale right in the booking card or in the Warehouse – Warehouse operations section.

warehouse management system


Take advantage of the Inventory control system, and other YCLIENTS tools, register for free, and get free access to all features for 7 days.

Contact us to explore YCLIENTS, set online booking and appointment scheduling for your business, and learn how to keep inventory:

+1 (929) 999-50-13 (US)

[email protected]